Microsoft Outlook is a desktop program that keeps several PST copies of contacts, calendars, emails, and other data. As a result, it is the most significant file that has backup potential. PST file maintenance, however, always becomes a top priority for Outlook users. Managing or working with several PST files that are available in an Outlook profile is an extremely difficult task. On the other hand, it can result in some very significant PST data file issues. Multiple PST files can be merged into one to remedy this problem without erasing any data. Consequently, we will go over the advantages of a direct manual method of merging Outlook PST files in this blog.
What Advantages Do Outlook PST File Merges Offer?
Users are compelled to merge their Outlook PST files because of the numerous benefits. Following is a list of a few of them:
- If a user want to utilize a new Outlook Profile to see their current Outlook PST file. No data will be lost and it may be easily obtained by using the merge process.
- Certain files might occasionally get lost or unintentionally erased. Consequently, managing a listed PST file into a single PST is required. There won’t be any data loss either.
- It is simple to distribute many PST files across a network as opposed to sharing individual files.
- PST files from archives can also get corrupted. In order to avoid corruption, combine this archived PST into a single PST file.
How to Manually Combine Several PST Files Into One Outlook Data File
Multiple PST files cannot be merged or combined into a single PST file using the built-in tools in Microsoft Outlook. However, this procedure can be completed with the aid of the Import function.
Below is a detailed explanation of the Import function method:
- Launch Microsoft Outlook locally.
- When you select New Items, a drop-down menu will show up. Click on More Item, and select Outlook Data File. It will produce a new Outlook data file.
- There will be an Open or Create Data File window. Give this new data file a name, then click OK. Proceed to the File tab after that. Navigate to Open and choose Import.
- It will open the Import and Export Wizard. Click the OK button after selecting Import from another program or file from the provided list.
- Select Outlook Data File (.pst) as the file type in the Import a File window. Press the Next button.
- Click Browse in the Import Outlook Data File Window and choose the PST file you wish to combine. Click Next after selecting Do not import duplicates.
- Select the specific folder from which to import. Additionally, select this checkbox. Add subfolders and import content into one folder.
- Click Finish to begin the process. Wait till the process is finished before interrupting it.
- Note: Please make sure that every step is followed precisely.
Expert Method for Merging Several PST Files
The manual method is quite time-consuming if a user has several PST files. Let us examine a sizable corporation with vast amounts of data. The manual solution isn’t worth it at that point. Users can then choose DataVare Outlook PST Merge, a undependable solution, in that situation. With this flawless program, you may combine multiple Outlook PST files into a single PST without ever losing any data. It also offers several advantages in an easy-to-understand way. Because of its intuitive interface, even a novice user may utilize it without professional assistance. A few noteworthy attributes are listed below:
In summary
We have covered a straightforward manual method for merging Outlook PST files in the discussion above. Multiple Outlook data files (.pst) can be easily combined using this manual method, but it has some limitations that we have already discussed. In addition, we have recommended the PST Merge Tool as a substitute solution. It is an easy-to-use tool with special capabilities that allows you to effectively combine Outlook PST files without losing any data.
