This blog post will discuss how to use an IMAP backup application to professionally download all of your emails from IMAP.
If you’re a working professional or self-employed person, you may be using email for business-related correspondence. For ease of use, individuals and businesses can use email programs such as Microsoft Outlook.
You can synchronize the emails on your server with the emails on your email client by using the IMAP email protocol. The email client allows you to view your emails on any digital device and allows you to read the subject and text of the message.
Emails can be moved or deleted using IMAP without needing to be downloaded to the computer. Any changes you make to one device will also appear on the others.
Like any other digital data, IMAP data is vulnerable to several risks. Therefore, regularly backing up your emails is an excellent approach to ensure their security. However, are you aware of how to back up the IMAP data in Outlook?
Why is downloading every email from IMAP required?
- Regardless of how important the data is, the organization does not want it to be lost. The older content can be moved to a separate archive folder that will be created. Computer damage, malware/virus attacks, and program crashes can all result in data loss. Data theft may result from phishing attempts or human error.
- Saving the organization’s data could be very beneficial since if it is lost and there is no backup accessible for restoration, the business process could fail.
- IMAP data from Outlook has to be backed up
- Outlook creates a local copy of IMAP mailboxes in OST format when you set up an IMAP account, which users can utilize to keep working on their mailboxes. You won’t be able to access the
- IMAP data without first establishing a connection with the mailing server, though, if this OST file gets corrupted or is inadvertently erased. You need to regularly backup your IMAP data as a result.
- Here are some options for backing up Outlook IMAP Mail
Make a manual backup of an IMAP account that has been set up in Outlook.
The “Import/Export” feature in Outlook 2013/2016 is one of the easiest methods for backing up IMAP emails. It is easy to convert an OST file to PST format by using the import/export wizard. To understand the process, take the following actions –
1. Navigate to Outlook 2013/2016’s File tab.
2. After choosing Open & Export, click Import/Export.
3. The Import and Export Wizard will appear on the screen. After choosing Export to a file, click Next.
4. After choosing Outlook Data File (.pst), click Next.
5. After choosing the IMAP folder you want to backup, click Next.
Note: This method can only be used to backup one mailbox at a time.
6. After choosing the location to save this file, click Finish.
You may backup IMAP mailboxes manually this way. However, manual approaches have significant drawbacks, such as the risk of losing data if an error happens. As a result, it’s preferable to backup IMAP mails using a different method.
Expert resolution Get every email from IMAP.
Outlook offers a dependable and secure way to backup IMAP emails. You might lose your data, though, if the process ends in the midst for whatever reason, or if Outlook stops working. Therefore, the best option for backing up IMAP emails is to use an automated solution. Because of this, the data is not lost even in the event of an abrupt computer shutdown.
DataVare IMAP Backup
There is a better choice if you don’t want to use Microsoft Outlook to backup your IMAP emails – DataVare IMAP Backup program. This program lets you backup your IMAP mailboxes without requiring any other software. With this software, you can even apply filters to IMAP mailboxes for selective data backup.
Methodical Approach
• Download and launch the operating system software.
• Proceed to enter your login ID into the software.
• After that, the software will provide you with a comprehensive preview of your data.
• Subsequently, select the desired file type from the drop-down box by clicking the Export button.
• Select the desired area within the software at this point.
• At last, the backup has been finished.
Multiple Software Features of Data IMAP Data Backup
• As you can see, the software to download IMAP email to PST, EML, EMLX, PDF, HTML,MSG, etc.
• You can backup your data from any of the compatible IMAP accounts.
• You can choose to remove emails from your inbox once they have been exported by selecting Delete after Download.
• You can get messages selectively according to a period with the help of the Date-Filter.
• You can preserve the folder hierarchy by using the “Maintain Folder Hierarchy” function.
• Following the initial process, newly incoming emails are exported using the incremental backup option.
Read More :- Gmail Backup
Last Words
Generally speaking, anytime an IMAP email backup is required, all emails must be downloaded. It is recommended that you promptly archive your emails using an IMAP backup program. Its easy-to-use interface makes the free backup solution accessible to even non-technical users. Additionally, save IMAP emails in the selected file formats to your PC.
